SaaS Bus Rental Management Software

Run Your Bus Rental Business from One Dashboard

Stop juggling WhatsApp messages, Excel sheets and paper invoices. FleetFlow puts your bookings, vehicles, drivers, invoices and accounts in one place, so every trip gets booked, dispatched and paid on time.

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Trusted by transport companies across the UAE

BenefitsCore Features

Everything a Bus Rental Company Needs, Nothing It Does Not

We built FleetFlow with real transport operators in the UAE. Every screen solves a problem that costs you money today: double bookings, missed invoices, late payments, and VAT returns done by hand.

Bookings and Dispatch Without the Chaos

Take a booking in under a minute, assign the right vehicle and driver, and send the job card to the driver on WhatsApp. FleetFlow warns you before two trips clash, so you never promise a bus you do not have.Save time and boost productivity by creating automated workflows in just a few clicks platform allows you to map out processes

  • Conflict check on every vehicle and driver
  • Job cards, confirmations and day sheets in one click
  • Recurring trips for monthly contracts and staff transport
  • Supplier vehicles on the same booking when your fleet is full
  • Mark a trip completed and invoice it the same day

Drivers, Payroll and Documents

Attendance, leave, advances, fines and payslips in one place. Expiry alerts for visas, licences and vehicle registrations, so a missing document never stops a trip. WPS salary files and end of service gratuity calculated for you.

Reports You Can Actually Use

See profit per vehicle, per customer and per route. Know who owes you money and how old the balance is. Every report prints with your letterhead and exports to Excel in one click.

ServicesBuilt for Transport

Invoicing and Accounting Made for Transport Companies

FleetFlow is not a generic CRM with a bus icon. It issues FTA compliant tax invoices, tracks every dirham in and out, and gives your accountant the books they need at year end.

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VAT Ready Tax Invoices
Issue tax invoices, credit notes, proformas and deposit invoices with 5 percent, zero rated, exempt or inclusive VAT on every line. Your VAT 201 return fills itself from the invoices and bills you already entered.
Get Paid Faster
Record receipts against open invoices, send customer statements in bulk, and let FleetFlow chase overdue balances with reminders and late fees. Set a credit limit per customer and the system warns you before a risky booking goes through.
Full Accounting Inside
Cash and bank accounts, cheques and post dated cheques, bank reconciliation, supplier bills, purchase orders, fixed assets, vehicle loans and a complete double entry ledger with trial balance, profit and loss, balance sheet and cash flow. No separate accounting software needed.
Safe, Secure, Cloud Based
Log in from the office, the yard or your phone. Every delete asks for a password and lands in a 30 day recycle bin. Close the books by date so last quarter never changes by accident. Each staff member sees only what you allow.
StepsUp and Running in a Day

From First Booking to Paid Invoice in Three Steps

No IT team, no long setup. Most companies import their customers and vehicles and take their first booking on day one.

01

Add Your Fleet and Customers

Import vehicles, drivers and customers from Excel, or type them in. Set your VAT number, letterhead and payment terms once.

02

Book, Dispatch and Deliver

Create the booking, assign a vehicle and driver, and send the job card on WhatsApp. Recurring trips generate themselves.

03

Invoice, Collect and Report

Turn completed trips into tax invoices in one click, record payments, and watch profit per vehicle update in real time.

About Built With Operators

All Your Trips, Money and People in One Smart Dashboard

FleetFlow was built alongside a working transport company in the UAE, not in a design studio. Every feature exists because an operator asked for it: the conflict check, the per line VAT, the customer credit hold, the password gate on deletes. The result is software that feels like it already knows your business.

Alerts Before Problems

Expiring documents, overdue invoices, pending cheques and supplier bills due this week, all in one notification bell and a daily email to your team.

Live Business View

Open the dashboard and see today's trips, cash on hand, who owes you and what you owe, updated the moment anyone on your team saves a record.

Pricing Pick your plan

Simple Pricing That Grows With Your Fleet

Pay per month or save 20 percent yearly. Every plan includes bookings, invoicing, VAT and unlimited customers. Upgrade when your fleet does.

Monthly
Yearly 20% Off

Starter

For small fleets

AED 199 / per month
$ 199 / Yearly
Included Features:
  • Up to 10 vehicles
  • 3 user accounts
  • Bookings, dispatch and job cards
  • VAT tax invoices and receipts
  • Email and WhatsApp support

Growth

For growing operators

AED 249 / per month
$ 249 / Yearly
Included Features:
  • Up to 50 vehicles
  • 10 user accounts with permissions
  • Drivers, attendance, payroll and WPS
  • Suppliers, cheques and bank reconciliation
  • Full reports with Excel export 

Premium

For large fleets

AED 329 / per monthly
$ 999 / Yearly
Included Features:
  • Unlimited vehicles and users
  • Complete double entry accounting
  • Fixed assets, loans and budgets
  • Quotations, purchase orders and approvals
  • Priority support and onboarding
SaaS Works With Your Tools

Connects to the Tools You Already Use

WhatsApp job cards, email statements, Excel import and export, WPS salary files for UAE banks, and print ready documents with your own letterhead.

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Testimonials Hear From Customers

Transport Companies That Stopped Losing Money to Paperwork

Real operators, real fleets, real results.

Get a Demo Start Today

See FleetFlow Running on Your Own Fleet

Book a 30 minute demo. We will set up your vehicles and show you a booking, an invoice and a VAT return using your real data.